Guide to Roi4Presenter

Registration for the service is done via a mobile application that can be downloaded from both the Apple Store and the Google Play Market:

When you first launch it, Presenter greets you with the following registration window:

Registration is very quick. It takes about a minute – you only need to enter your first name, last name, company name, and corporate email. 

If you are the first employee from your company to register with the application, the Presenter service will send you an account confirmation. If any of your coworkers begin to use the app later, they will not have to register, they will use the log-in credentials that have been established. The completed form should look like this:

The log-in information entered during registration is used for both the application and the web solution. It’s okay if you forget your password; the “Forgot password” button is available in the data entry window below. An email with a password recovery message will be sent to the registered email address.

After verification, the application’s main window displays active presentations.

The My Presentations tab is currently empty because the account was only recently created. We’ll get that fixed right away!

But first, let’s take a look at the main features within the application to get a sense of what’s available.

Regardless of the tab you open, two icons will always be displayed in the top panel of the Presenter on the right:

These icons represent your presentation viewers and any interaction with a document.

Most of the function buttons are located in the app’s lower section. The Presenter Library is accessed via the first main button in the lower section of the presenter’s control panel. All of the presentations on this page are available for viewing. You can find them by searching for them and filtering them by company and language.

When you see the second button, it means you have access to active presentations. Active presentations are files that are ready and set up to be displayed.

The next thing you see is the report section. Here you can see the activity reports for your company’s employees.

The profile section is the next icon you see. This section contains a list of company employees, settings, and instructions on logging out of the profile.

The last icon at the bottom represents our information desk. You can get assistance, information about the ROI4CIO company, and contact information here.

To continue working on your presentation, you need to go to the Roi4Presenter website. When logging in, you will be required to enter your application login details, which consists of your registered email and password:

After successful authorization in the web version, the solution launches the Roi4Presenter CMS (Content Management System).

Presentations that are open to the public or tailored to you can be viewed on the web and your mobile phone. You can even use your phone to deliver your presentation for training, skill development, and testing purposes. There are all the public presentations that are currently suited for viewing listed here. 

You can also watch and copy slides that have already been created. This project was only recently launched, but the library already has over a hundred sales presentations in two languages (Russian and English), and the number is rapidly growing. You are free to open any of them, but be warned: studying the presentations in the library can become addictive.😉

 

To create a presentation, go to the top left and select “New presentation.” In the window that appears, select the slide title and the type of file you want to upload. You can upload files in ppt, pptx, or pdf format up to 100 MB from Google Drive or import a YouTube video.

Let’s explore uploading a file via Google Drive. For the connection to the Google profile to work correctly, select the required profile and make sure that all fields are ticked:

After receiving authorization, the Presenter will retrieve all PPT and PPTX files from your Google Drive. Select the one you want and click on it. The Presenter will return to the original selection window, but this time it will display the file name you selected and save the result.

The options for how your presentation will be displayed in the future appear next. It can be made private, in which case only you and your company’s colleagues can generate a link and send it to the presentation’s audience; or it can be made available to other companies, in which case it will be visible to those who are registered in the Presenter system, and they will be able to view it only in the application by clicking on the “Personal View” button. You can even let selected companies generate links and create active impressions of your presentation.

Save the project once you’ve completed the general settings. If your presentation does not appear in the list after switching to the CMS, do not worry; projects are displayed from oldest to newest, so your presentation will be on the last page. You can find it by the process shown below or by searching near the top of the page:

Uploading a presentation from a computer is nearly an identical process to downloading from Google Drive, with the exception that presentations are pulled from your device rather than from cloud storage.

Despite minor changes, the second presentation was more successful when uploaded as a short video. There is also an option to upload a product image. The presentation company’s author is automatically retrieved from the channel information on YouTube.

Slides that have been generated can be deleted or copied. So, four slides were created from the uploaded short video. The audio from the original recording is saved in a short version of the presentation for each of them. You can leave this recording in place or rewrite the voiceovers for your slides, removing the imported track entirely or adding your recording to the medium or extended versions of the show.

It should be noted that the number of slides has no bearing on the length of the slide show. The length of the presentation is determined by the length of the script (text for each slide) and audio. The voice acting is classified as short if it lasts less than 5 minutes, medium if it lasts between 5 and 10, and long if it lasts between 10 and 20 minutes. However, this is only a framework upon which you can rely, and you are free to record tracks at your leisure (up to 20 minutes per slide).

Select the pencil icon on the right to edit a presentation in a web CMS solution. The first icon represents copying the presentation or individual slides, while the last represents deletion. 

The editing window, which we are already familiar with from the initial presentation settings, will appear. However, in addition to the general settings tab, the second tab, responsible for working with content, will now be active in the window. You can record voice accompaniment or download an audio file here, add text scripts, and delete or copy slides.

Be aware that it may take some time to upload a large file. The status of the presentation is displayed to the right of the created show’s name:

The icon next to the status icon gives  the ability to copy the entire presentation as well as individual slides.

When you copy a presentation, it completely duplicates all of its contents into a new slide, to which you only need to give a name. When you choose to copy slides, the Presenter will display all of the slides that are in the presentation.So, next,  select “Copy slides” in the upper left corner. This will allow you to mark the slides that need to be duplicated. When the selection in the same corner is finished, the copying is finished. Your selected slides can now be added to any of your editable presentations.

Now, navigate to the slide editing screen. The Presenter allows you to design the text annotation and the soundtrack in three lengths: short, medium, and long. The short version of the text will also be used in the Pitch Show – your chosen slides without audio, accompanied by a short text, highlighting the essential aspects of the presentation.

A presentation’s slides can be copied, added, and removed. The copied slides can be inserted into the current presentation as well as any other available presentations. 

Aside from static images, video can also added to the display. It will be displayed on the slide, and if it contains an audio track, it will also play.

The Pitch Show function allows you to create the most concise presentation possible, including only the essentials. When you make a Pitch Show, you choose the slides and their order manually. During the slide show presentation, the slide number is displayed in the same location where the Pitch checkbox is checked and on the left of the slide itself.

Be careful: if you decide not to do a Pitch Show, uncheck the slides from the most recent to the first.

To record audio, open the presentation in question and select the slide you want to add an audio track to. In our example, there is already a soundtrack that was transferred from YouTube or the short version of the video, so we will record the sound for the medium-length slide show. 

At the bottom of the screen, select Rec. The recording begins immediately, and you can either pause and then resume (Resume) or stop altogether (Stop). If you are dissatisfied with your entry, you can delete it after you have finished. And if you’re satisfied with what you’ve recorded, then you can go ahead and upload the audio. The speed at which the sound is played on the slide can be adjusted.

Everything is simple when it comes to adding sound into a presentation. Simple select the desired display length, click “Upload,” and load an MP3 file from your computer.

Setting up the display is straightforward, because the service was designed specifically for presentations. Choose the presentation you want to show to customers and click the green chain icon to the left of the slide show name to open the show settings.

Let’s take a step-by-step look at the options available to you on this screen. The name of the presentation you enter here will appear in the Active Presentations section. The presentation administrator is then chosen; this person will be notified of all user interactions with the slides and will be able to connect to slide shows as a presenter.

Determine whether the user can watch the show regardless of the presenter’s presence; if so, select offline presentation, and users will be able to view slides and play audio tracks immediately by clicking a link. Choose the online option if a person will conduct the presentation. It can be both mass and individual.

You can configure whether users can share slides or ask questions in a chat on this window. You can also impose restrictions on the viewer before they start the show, such as a password (by selecting “yes,” you will receive a password generated by the application) and entering user data, such as name, company, role, and email address. Keep in mind that the level of detail in the collected data impacts the impression’s analytics. You can enable or disable changing the demonstration speed when shown offline.

The following pop-up window indicates that all settings have been successfully saved:

You can either copy the link or click on the icon containing the files. It’s now time to send the link to your customers!

As soon as you finish the presentation settings in the CMS, it appears in the “Active presentations” section. The mobile app is used to hold the shows.

Depending on the type of demo you’ve chosen in the settings, you can either go about your business while waiting for the user to connect (when “Offline”), or you can invite one or more clients to join the presentation that you’ll be giving.

When users open the invitation, they will be taken directly to the slide screen or be prompted to enter their details and password.

In either case, the seller receives a phone notification as soon as the first slide is opened. This alert shown in the screenshot below is for one user connecting to the Rapid7 product presentation. The client can view this presentation because it has been set up as an offline presentation.

However, after receiving the notification, the seller can participate in the presentation with the client, offer to hold it, or communicate via chat.

This is how the presentation appears in the user’s browser:

This is a seller-hosted online display. However, it was indicated in the presentation’s settings that the client could change the display speed. As a result, the icon “Abort synchronization” is displayed in the lower-left corner, and by clicking on it, the user will be able to view the slides at their own pace, regardless of the speaker. 

Because one of the specified settings includes sharing slides on social networks, each of them has a built-in “Share” button on the right.

In an offline presentation, the client can view the presentation with or without sound. In an online demonstration, you can start playing previously recorded audio and talk about the product using a prompted script that is visible only to you in the mobile application:

You can even connect to a video presentation so that users can see you, and users can allow their camera to broadcast in return. In this example, there is a plant vendor in the frame:

To begin a video stream, you must first enable the camera and microphone and then click on the third icon in the row below the slide:

As you can see, it is no longer green in this example, as the user has turned on the video, and it can be seen at the bottom right of the pop-up window.

 

Do not forget: For all audio and video communication features to function correctly. The service requires access to the microphone and camera on your phone and the client’s device. Another aspect of the show I’d like to highlight is the frequently asked questions section, located to the slide’s right.

This button opens a window with questions prepared in advance by the seller, and, of course, the responses. Answers can be linked to specific slides so that users who view the presentation on their own can learn more about the offer. The service suggests that you familiarize yourself with the answers and solutions to common objections in the best-selling presentations, so that when you create your pool of questions and answers, you will be at your best.

The icon in the upper right corner is used to  complete the presentation in the application:

After pressing it, the Presenter will ask if you want to save the presentation for later use in offline shows (or download it to admire your charisma😎).

 

Following the slide-show, you can immediately access reports on it. This can be accomplished in two ways: by selecting the active presentation that interests you and gathering information about it or by using the “Reports” button in the bottom panel of the mobile application.

Separately, you can expand the report to review the emotional reactions, with the responses indicated by slide:

Here is the history of your correspondence with a client in the chat.

We’ve gone over the majority of the app’s features. It allows you to run up to ten presentations simultaneously and connect up to 500 users to shows. You can leave links to active presentations in your social networks and on thematic forums, and you’ll never miss a user who is interested in your product, thanks to the notifications. The service has a vast range of applications that are only limited by your imagination.🚀

 

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