“Play” and “Win” the Presentation by the Team

Picture by Gustave Caillebotte’s, Oarsmen Rowing on the Yerres

The vast majority of presentations are solo. However, teamwork has many undeniable advantages. We list the main ones:

  • Eliminate pressure and negative associations.

Statistics say that about three-quarters of adults have a fear of public speaking. In other words, for most presenters and speakers, participation in a presentation could be more relaxed. In addition, it has been repeatedly noted that public speaking is often associated with study times, which are far from always positive memories.

By dividing the responsibility between several presenters, you can reduce the pressure on each of them and avoid unpleasant associations.

  • We get rid of monotony and control the switching of attention.

But unfortunately, even experienced presenters often lose their emotional charge and speak in a monotonous voice in the middle of the event. Particularly suffering from this are the presenters of lengthy presentations or those who have to repeatedly repeat the same material.

According to recent opinion polls, about 80% of viewers believe that most presentations are boring. Monotonous speech is one of the main reasons for this assessment. Therefore, it is logical that if several people are presenting, it is easier for them to tune in to spend their part cheerfully and with all the necessary emotional accents.

In addition, it is more difficult for one presenter to hold the audience’s attention. People are so arranged that it is difficult for us to focus on one object for a long time. We instinctively switch our attention. This property helped our distant ancestors notice the danger in time or detect the appearance of prey in the field of view.

By alternating the conduct of events between different presenters, you thus make this instinct work for you and control the switching of the audience’s attention.

  • We minimize the number of errors and increase the level of competence.

For example, if you distribute the parts of the event among several presenters, they will be able to study in detail and work out the materials for their “chapter”. Thanks to this, all topics will be presented as competently as possible, and the likelihood of errors during the presentation will decrease dramatically.

The positive aspects of a group presentation will be revealed only if you follow the rules for its preparation. The key is to work as a team at all stages of preparing and delivering a presentation. This is the main rule from which all the others follow. Remember, if several speakers independently prepared their own part of the presentation, this is not a team event but a chaotic hodgepodge. In this version, the presentation will undoubtedly make a negative impression.

Here’s what you need to do to make the work truly teamwork:

Choose a team leader. This is the central figure, whose functions are to coordinate the presentation preparation and moderate its implementation. The captain composes the main script, coordinates the content of their speeches with the speakers, organizes team meetings, introduces the participants and topics to the audience, leads a block of questions/answers, sums up the presentation, and so on.

Attract not only speakers to the team. A good speaker is only sometimes a good designer or test writer simultaneously. Therefore, it is logical to include appropriate “players” in the team, who, remaining behind the scenes of the presentation, will help to prepare it in a quality manner.

Maintain a consistent presentation style. Even though each speaker is responsible for their part in the event, fonts, base colours and format of illustrations should be determined in advance. With this, the presentation will look like a whole.

Get acquainted with the materials of colleagues. And do not just get acquainted, but consider their content when working on your part of the presentation. This way, you can avoid repetition and make each part of the event exciting and original.

Help colleagues at all stages. The failure of one part of the presentation is equal to the failure of the entire presentation. If you see that one of your colleagues made a mistake or faced a problem you cannot solve, come to his aid. This applies not only to the leader (although, first of all, to him) but also to all team members.

Rehearse and practice. The success of a team of presenters depends on preparation no less than the success of a sports team. Statistics say that approximately 90% of people performing in front of the public feel insecure without preliminary rehearsals. In the case of a group, this is even more important. Especially if the team of presenters gathered more than once.

Let’s summarize:

Team Presentation is an excellent tool for medium to long presentations with multiple topics. The main principles of preparation and holding are joint work at all stages, rehearsals and assistance to each other. The best option is to form the core of a permanent team specializing in presentations.

Good luck to everyone and high income! And remember to use Roi4Presenter – the most advanced service for presentations, webinars and other online events.

 

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